The asset control plane for your entire hardware estate.

Oomnitza sits above HR, IT, procurement, security, and finance to govern every hardware decision in one place.

Bring every hardware asset under one source of authority.

Oomnitza is the asset fabric that delivers trusted hardware data to every team and downstream workflow that depends on it.

Trusted asset data
Connect every source system, reconcile them as they change, and normalize the data into one record.

Governed lifecycle
Trigger workflows on real events, orchestrate action across systems, and route approvals where they matter.

Defensible decisions
Document every change, generate audit-ready evidence, and forecast what’s coming so decisions hold up.

Build a reliable data foundation.

Most hardware records are out of date the moment someone changes a job, returns a device, or files a PO. Oomnitza fixes that by reconciling every connected system as those events happen.

1,500+ connectors, agentless by architecture.
Native API integrations across HR, IT, procurement, security, and finance. No agents to deploy, no scans to schedule.

Bidirectional by design.
Reads from source systems, reconciles, and writes corrections back across your stack.

Continuous reconciliation.
Webhook-driven where source systems support it, with source events updating the record as they arrive.

Extensible record model.
Custom objects and custom fields let you model whatever your business needs to track, beyond standard categories.

Orchestrate a lifecycle that runs itself.

The hardware lifecycle has no single owner. HR, IT, procurement, security, and finance each manage a piece, but the chain can break at any handoff. Oomnitza grounds every event in the same asset truth, turning fragmented work into governed workflows across your stack.

Low-code workflow builder.
Visual canvas with reusable blocks. Configure onboarding, offboarding, role changes, and refresh workflows without engineering support.

Flexible workflow triggers.
Workflows run on lifecycle events when you want immediate action, or on schedules when timing matters. No manual tickets either way.

Cross-system orchestration.
A single workflow coordinates action across procurement, IT, security, HR, and finance from one platform.

Built-in approvals.
Build human review steps into any workflow so people approve the decisions that shouldn’t run on autopilot.

Trade Quarterly cleanups for strategic leverage.

The best hardware programs run on foresight and evidence. Oomnitza surfaces risk, projects what’s next, and produces a defensible audit trail for every decision.

Risk and exception alerts.
Configurable rules surface off-policy devices, missing security agents, end-of-life systems, and warranty gaps the moment they appear.

Lifecycle projections.
Built-in views for upcoming refreshes, recovery pipelines, and budget impact.

Evidence on demand.
Produce the documentation aligned to SOX, SOC 2, ISO 27001, DORA, NIS2, and Essential Eight.

Stakeholder-ready reporting.
Give each business leader a dashboard built for the decisions they own.

One trusted view of hardware, wherever the work happens.

IT OPERATIONS

Spend less time fixing data and more time running IT.

IT Operations carries the cost of bad asset data: inaccurate tickets, broken workflows, and audit prep that drags on for weeks. Oomnitza keeps every record accurate so the team spends its time resolving, not reconciling.

SECURITY

See and secure every device.

Security teams catch and close exposure faster when every asset has a verified owner. Oomnitza ties every device to an owner and current status, so findings reach the right person instead of an unassigned queue.

FINANCE & PROCUREMENT

Plan, buy, and recover with confidence.

Finance and procurement plan, buy, and recover with confidence when the asset record reflects reality. Oomnitza ties every asset to an owner, a cost center, and a lifecycle stage, so budgets forecast accurately, purchases build on what’s already owned, and recoverable value isn’t written off.

End the weekly data cleanup.

Source-system signals flow into one normalized record continuously, catching drift the moment it happens instead of weeks later.

Have the right device waiting for every new hire.

Trigger procurement, assignment, and provisioning the moment HR creates the record.

Run service management on verified asset truth.

Accurate records flow in continuously, so incidents, changes, and requests reach the right owner and resolve the first time.

Tie every device to an active employee record.

Eliminate orphaned devices with credentials still attached to terminated users.

Revoke access the moment offboarding starts.

Trigger access suspension and device return from the HR event, not a ticket.

Push asset truth to your security tools.

Sync verified ownership data to your endpoint and identity systems continuously.

Forecast spend from authoritative data.

Project refresh cycles, recovery pipelines, and budget impact from real lifecycle data.

Recover hardware before it’s written off.

Surface recoverable devices early, with the context to route them back into circulation.

Stop paying for ghost assets.

Reconcile your hardware inventory against your depreciation schedule continuously.

Customer Story

From eleven disconnected systems to one source of truth.

Integrations

Connect every system that holds a piece of your hardware truth.

Every system that touches your hardware estate — procurement, identity, HR, endpoints, and finance — are connected and continuously reconciled.

Frequently Asked Questions

What is hardware asset management?

Hardware asset management is the practice of tracking, managing, and accounting for an organization’s physical IT assets across their full lifecycle, from procurement through disposal. Modern hardware asset management treats every device as a record that stays synchronized with HR, finance, security, and IT systems, so the data remains accurate as people and devices change.

What is the hardware asset management lifecycle?

The hardware asset management lifecycle spans every stage a device moves through from purchase to retirement: procurement, deployment, assignment, maintenance, refresh, and disposition. A complete program governs each stage with documented ownership, location, status, and chain of custody, so every device can be accounted for at every point in its life.

What is the difference between hardware asset management and a CMDB?

Hardware asset management focuses on physical asset lifecycle: ownership, location, status, cost, and disposition. A CMDB stores configuration items and their relationships, typically for IT service management. The two are complementary: hardware asset management keeps the asset truth that the CMDB depends on.

What is the difference between hardware asset management and endpoint management?

Hardware asset management manages the asset record across systems: who owns the device, what it cost, where it’s deployed, and what HR event it’s tied to. Endpoint management tools like Jamf, Intune, and CrowdStrike configure and secure the devices themselves. Oomnitza connects to endpoint management tools to keep the asset record in sync with device state.

Does Oomnitza Hardware Asset Management require agents on every device?

Oomnitza is agentless by design: asset data flows from your existing endpoint management, HR, identity, and procurement systems through native API integrations. Nothing to deploy to the device itself, which means no security review, no rollout schedule, and no maintenance burden as the fleet changes.

Do you need a discovery tool to do hardware asset management?

Discovery tools and hardware asset management solve different problems. Discovery scans the network to find devices that are connected. Hardware asset management holds the authoritative record across every device the business owns, on or off the network, and syndicates that record to other systems.

Can hardware asset management track offline or off-network assets?

Yes, when the platform isn’t dependent on network discovery. Oomnitza tracks every asset the business owns, including spares in storage, devices in transit, pre-deployment stock, and offline equipment that network-based tools can’t see. Records are maintained from procurement onward, so an asset’s lifecycle is tracked even before it’s connected to anything.

How does hardware asset management support audits and compliance?

Hardware asset management produces the documented chain of custody auditors and regulators require: who owns each device, where it is, what’s installed on it, and what’s happened to it across its lifecycle. Oomnitza generates this evidence on demand for SOX, SOC 2, ISO 27001, DORA, NIS2, and Essential Eight.